7 Step Implementation Training
This is designed to assist you with the process of implementing our Brief Relief™ line of disposable, portable lavatory systems. With input from organizations such as yours, we have outlined for you what we feel to be the 7 key steps to a successful product implementation. We have added helpful suggestions as to who should be involved and why. Be sure to utilize important documentation such as State and Provincial Environmental approval letters, samples of introductory memos, technical bulletins and payroll stuffers during your implementation.
1. Management Endorsement/Announcement
Implementation should begin with a letter/bulletin/memo from management that announces the reason why the products were approved and their importance to operations. These bulletins are best if they come from someone in a senior Operations role, secondly from someone in Health & Safety. Additional endorsements may also come from your companies Human Resources and Environmental departments. At the very least some mention of the environmental and personal benefits should be made in the memo.
Other procedures that will need to be considered are product standardization and material coding.
2. Union Endorsement
A simple statement that recognizes the value of Brief Relief to the membership with the disclaimer that its use is not intended to replace scheduled rest breaks. We can assist you in introducing the products to the Union membership and educating them on the benefits the products offer.
3. Corporate Policy Statement
A directive from HR that reinforces management’s endorsement by establishing a policy for outside work crews “when faced with the need to relieve oneself in situations where no restrooms are available on the work site, employees should close and secure the work site to find nearby facilities, but if these are not available or if leaving the site is not feasible, employees should make use of the disposable lavatory bags provided by the company”.
4. Brief Relief™ included on the Safety Check List
Without Brief Relief™ readily available when these situations arise, employees are required to either leave the job site (not always possible) or make a bad decision (hold it, use a cup or a can and empty it in the street, or use the great outdoors). Brief Relief™ should be on the Safety Checklist, just in case it’s needed.
Each vehicle used for outside work crews should have a couple of Brief Relief™ in the glove box for easy access.
5. Safety Meeting/Tailgates
This critical element in the process is designed to introduce the product and the corporate policy regarding the issue of relieving oneself on the job site when no other facilities are available.
Emphasis must be made regarding the following:
- The use of Brief Relief™ is to be used in situations where restroom facilities are not readily available.
- The best solution (and your company policy) is to leave the work site and find nearby facilities.
- The health and safety hazards, environmental impacts, legal issues arising from indecent exposure and negative corporate image concerns that result from the old habits of dealing with this issue.
A demonstration of the gel process is also required to inform users that Brief Relief™ is more that just a “bag of urine” but rather a safe and sanitary containment pouch that protects the worker’s (and the environment) health and safety.
6. Safety/Policy Reminders
As with safety glasses, hard hats, seat belts and other items of employee safety, it is important that reminders of using products are posted in the work area. The posters and stickers that we provide are designed to reinforce using Brief Relief™ as the positive alternative.
7. Store Room Supervisor/Line Supervisor Support
A key to creating a lasting habit of using Brief Relief™ as an alternative to other less acceptable solutions is to have the store room supervisor occasionally ask the crews if they have Brief Relief™ on their vehicle and if not to pass it out. Especially during the first 6 months after introduction, it is important that line supervisors take the time to mention Brief Relief™, the issue and the company policy every 4 to 6 weeks at routine tailgates or safety meetings.